1. Scenarios of repeated reimbursement of electronic invoices

Electronic invoices can be printed an unlimited number of times, which creates the possibility of repeated printing and repeated reimbursement.

Duplicate reimbursement Scenario 1: Employee A has already reimbursed electronic invoices from previous months, and this month he prints out another invoice for reimbursement. This could be intentional or unintentional.

Duplicate reimbursement scenario 2: Employee A incurred expenses and obtained an electronic invoice. A reimbursed the expenses once. A then sent the PDF file of the electronic invoice to employee B, who printed out the electronic invoice and reimbursed the expenses again.

2. Two major functions of the software: duplicate checking and authenticity verification

1. Scan the QR code to automatically input invoice information, automatically save, automatically compare and check for duplicates, and automatically prompt for duplicate reimbursements

Use a scanner to scan the QR code of the employee's reimbursement invoice to automatically enter, save, and check for duplicates (comparison and checking for duplicates is performed based on the uniqueness of the invoice code and invoice number of the electronic invoice).

When there are duplicate electronic invoices for reimbursement, the software will automatically prompt you to prevent duplicate reimbursement of electronic invoices.

2. Verify the authenticity of invoices (one-click, no manual filling required)

It is applicable to both electronic VAT invoices and paper VAT invoices.

The software has a built-in "invoice authenticity verification" function. Invoices entered into the software can be automatically filled in the "invoice verification" page of the State Administration of Taxation with one click, without the need for manual input. It is convenient, fast and accurate.

3. Innovation and uniqueness of the software

1. Innovatively solves the problem of easy errors in scanning QR code data under different input methods, and automatically saves invoice information with 100% accuracy;

2. The invoice information of the reimbursed electronic invoice is traceable.

4. How the software works

1. Working principle of preventing duplicate reimbursement of electronic invoices

The main information contained in the QR code on the invoice is as follows: invoice code, invoice number, amount, invoice date, verification code, etc.

The uniqueness of an invoice can be determined by the combination of the invoice code and the invoice number.

The software scans the invoice QR code, converts the main information of the QR code into numbers, stores it in the computer, and then automatically compares and checks for duplicates based on the uniqueness of the electronic invoice.

When you scan an electronic invoice that has already been reimbursed, the software will automatically send out an alarm to prevent duplicate reimbursement.

2. Working principle of invoice authenticity verification

The invoice information scanned, entered and stored in the computer can be automatically filled in the "State Administration of Taxation National VAT Invoice Verification Platform" page through the "Invoice Verification Authenticity" button, realizing invoice authenticity verification without manual input.

5. Software Function and Significance

1. Effective financial risk prevention and control tools

The "Preventing Duplicate Reimbursement of Electronic Invoices" management software eliminates the possibility of duplicate reimbursement of electronic invoices, prevents employees from making mistakes, and reduces financial risks.

With this tool, no one will make the mistake of duplicate reimbursement again, but it is indispensable.

2. Convenient, fast, accurate and efficient, improving work efficiency

Scan the QR code to input invoice data, realize automatic entry, automatic saving, automatic comparison and duplicate checking, and automatic prompt for repeated reimbursement, thus improving the work efficiency of financial personnel.

Compared with relying entirely on the memory and judgment of invoice auditors, or manually entering the data into a self-built Excel table, it not only saves labor and time, but the key is accuracy.

3. Quickly verify the authenticity of invoices to prevent invoice tampering and counterfeiting

The invoice information scanned into the software can be automatically filled in the "National VAT Invoice Verification Platform of the State Administration of Taxation" page with one click, realizing invoice verification without manual input, which is convenient, fast and accurate.